Privacy Policy

At Kairos, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our veterinary radiology reporting platform.

1. Information We Collect

1.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Register for an account
• Use our services
• Contact our support team
• Participate in surveys or promotions

This information may include:

• Name
• Email address
• Professional credentials
• Workplace information

1.2 Report Data

When you use our platform to generate radiology reports, we collect the information you input, including:

• Radiological findings
• Species and breed information
• Patient demographic data (age, sex, etc.)
• Clinical history
• Generated conclusions and recommendations
• Your edits and feedback on AI-generated content

Important: We do not collect or store actual radiological images. Our platform only processes the text descriptions you provide.

1.3 Usage Data

We automatically collect certain information when you visit, use, or navigate our platform, including:

• Device and connection information
• Browser and operating system information
• IP address
• Usage patterns and preferences
• Time spent on the platform

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process and complete transactions
• Send administrative information
• Respond to inquiries and offer support
• Train and improve our AI models
• Monitor usage patterns and technical performance
• Protect against unauthorized access and legal liability

3. AI Model Training and Improvement

We use anonymized report data to train and improve our AI models. This helps us enhance the accuracy and relevance of our platform for all users. Specifically:

• All data used for training is fully anonymized
• No personally identifiable information is included in training data
• Your feedback ratings and edits help us identify areas for improvement
• You can opt out of having your data used for model training by contacting us

4. Data Sharing and Disclosure

We may share your information in the following situations:

• Service Providers: We may share your information with third-party vendors who provide services on our behalf (hosting, database management, analytics, etc.)
• Business Transfers: If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction
• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities

We do not sell your personal information to third parties.

5. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption of data in transit and at rest
• Regular security assessments
• Access controls and authentication requirements
• Secure database management

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need your personal information, we will securely delete or anonymize it.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

• Access to your personal information
• Correction of inaccurate or incomplete information
• Deletion of your personal information
• Restriction or objection to processing
• Data portability
• Withdrawal of consent

To exercise these rights, please contact us at ryan@obivet.com. We will respond to your request within a reasonable timeframe.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last Updated" date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

9. Contact Us

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

Email: ryan@obivet.com